Becoming a Delegate of Beneva Mutual Let’s define tomorrow together

Would you like to get involved? Become a delegate!

The call for nominations for individual members will run until January 15, 2027.

Be part of the decision-making process

As a delegate, you contribute to building a strong, caring Mutual that is involved in the community.

What is the delegate’s role?

Being a delegate means playing a vital role for one year in the democratic life of our Mutual.

  • Participate in the decisions affecting the future of the Mutual
  • Join a dynamic community of over 300 delegates
  • Contribute to defining our priorities

What does being a delegate entail?

You represent the Mutual and its members at the Annual Meeting.

  • Get a preview of the financial statements
  • Vote to elect board members when there are positions to fill
  • Vote on the appointment of independent auditors 
Annual meeting

Make yourself heard

Your participation is what shapes our Mutual. There are many benefits to attending the annual meeting, which is open to all members.

    Influence the strategies

    Speak up. Express your ideas, suggest initiatives and identify potential improvements.

    Understand the reasons behind the decisions

    Find out how our Mutual is growing and the results it’s getting. Get a front-row seat for the decisions that will determine our future.

    Promote our mutualist values

    Participating in the meeting is a show of solidarity, mutual aid and community involvement – the cornerstones of mutualism.

    Give your feedback

    Express your opinion on proposed community initiatives.

    Networking

    Meet other delegates and members to discuss your concerns, like coverage options, cost of insurance and societal responsibility.

    Get answers to your questions

    This is your opportunity to ask questions and get clear answers on our decisions, products and strategies.

Only the members designated as delegates and administrators of our Mutual may vote at the meetings. Voting by proxy is not permitted.

How do you become a delegate?

Members are divided into three categories for delegate designation, according to the Beneva Mutual bylaw.

Category 1: group members* (more than 700 members)

Category 2: group members* (fewer than 700 members)

Category 3: individual members**

*Membre collectif : vous êtes adhérent à un contrat de rente ou d’assurance collective, par votre employeur par exemple, ou vous êtes un professionnel couvert par une assurance collective de dommages en responsabilité professionnelle souscrite par le biais de votre ordre professionnel.

**Membre individuel : vous détenez un ou des contrats personnels d’assurance, qu'il s'agisse de rentes ou d’assurance de dommages et de personnes.

How do I apply?

Do you want to become a delegate? Here’s what you need to know.

  • Application

    Group member: Beneva Mutual invites group policyholders to submit the name of a candidate for a draw, if necessary (Category 2), and to designate one or more delegates (Category 1). Policyholders may also designate one or more substitutes to replace a delegate in the event of unavailability. All entries and designations must be made by January 15.*

    Individual member: Submit your application by completing the registration form before January 15.*

    Fill out the registration form

  • Draw (Category 2 and 3 only)

    If we receive more applications than the number of available delegate positions, a draw will be held among applications received to appoint the people who will act as delegates.

    You may attend the meeting as a member, without being a delegate.

  • Notice of meeting

    You will receive your notice 30 days before the meeting.

    The next annual meeting will be held on Thursday, April 22, 2027.

 

*To designate a delegate or candidate for such a position, the policyholder must send Beneva Mutual the name and contact details of the member they are designating, in accordance with the established procedure and within the required time.

Good to know

Each year, the number of delegates assigned to group members (Categories 1 and 2) is based on the number of members. Depending on its category, each group may also designate one or more substitutes. Should a delegate be unable to attend, an eligible substitute may act in their place at any time before the annual meeting by notifying the secretary of Beneva Mutual.

The number of individual members who can be designated as delegates is equal to the total number of group members established (Category 1 and 2).

For contracts managed by a third-party administrator (TPA) partner of Beneva, it’s the plan sponsor who must add their plan members to the member register by emailing secretariatgeneral@beneva.ca to designate one or more candidates as delegates.

Our video of the selection process

Watch our video to fully understand the process.

Play video

Narration:

Through their commitment, delegates to the Annual General Meeting help to bring our mutual's democracy to life.

Some delegates come from groups of group policyholders, while others are individual members with annuity, property and casualty or personal insurance contracts.

But how do members become delegates?

Let's take a look at the process for our mutual.

On the collective members' side, the number of delegates for each group is determined by the number of members.

We make sure we're truly representative.

Licensees receive an invitation to nominate candidates for the positions to be filled. They may also designate substitutes to replace a delegate in the event of unavailability.

At the same time, a notice on Beneva.ca invites individual members to register as delegates.

Registration closes on January 15th.

Are we getting too many applications from individual members or from groups of less than 700 people?

A draw is made.

If the delegates are eligible, all that remains is to call them to the annual meeting.

They will then have the opportunity to exercise their right to vote.

In this way, they will help define the direction of our mutual.

Let's underline their commitment.

Thank you to everyone.

 

Scale: 

Number of insured membersNumber of delegates
700 - 6,0001
6,001 - 12,0002
12,001 - 23,0003
23,001 - 34,0004
34,001 - 45,0005
45,001 - 56,0006
56,001 - 67,0007
67,001 - 78,0008
78,001 - 89,0009
89,001 - 100,00010
100,001 - 111,00011
111,001 - 122,00012
122,001 - 133,00013
133,001 - 144,00014
144,001 - 155,00015
155,001 - 166,00016
166,001 - 177,00017
177,001 - 188,00018
188,001 - 199,00019
Over 199,00020